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If you’re a well-established company or just beginning your journey, it’s likely that your business generates a lot of paperwork. This can include contracts, proposals, decks and presentations, training material and more. The volume of information can be overwhelming and make it difficult to access the information you require quickly.
Document storage services offer secure, off-site locations to keep electronic documents. They can provide many benefits to businesses, such as streamlined workflows and improved productivity. They can help you save time, money and space in the office by converting physical documents to digital files and arranging them for easy retrieval.
Improved Retrieval Forbes stated that office workers are spending 30 to 40% of their workday searching for printed documents. A document storage system offers the ability to search for documents, making finding important information much easier and faster. It can also index automatically all files, allowing users to find what they’re searching for without having to navigate folders or searching through the file name.
Streamlined Workflows: Document storage solutions enable users to collaborate with colleagues and clients in real-time, no matter where they are located. This can significantly improve productivity and teamwork. Document storage solutions may include features such as the ability to control versions, eSignature and more to simplify certain business processes.
Reduced Risk: Using an application for document storage allows for backups to be created in the event of a data interruption or loss. This can be a great benefit for businesses who are regulated by compliance, as non-compliance could result in license suspensions or fines.