It is essential to share your files in a secure manner when dealing with sensitive information. First, ensure that you only share with people the information they need access to. This will decrease the likelihood that a large portion of your information falls into the incorrect hands in the case of a breach. Additionally, you should use devices that block unauthorised editing of files. You can use software to click resources to access valuable guides on selecting a data room provider encrypt files if you are working with a colleague working on an Excel spreadsheet. This protects the spreadsheet from malicious or accidental changes and ensures that the data is accurate.
It’s also a great idea to watermark your files, which adds a layer of protection and helps you monitor who’s using your files. You can also add an expiration date on download links, and then deactivate access to the file after a specified amount of time. This will keep hackers out or employees who are not authorized to keep personal information longer than they are permitted to keep it according to company policies. If you no longer need a file, develop an instruction manual to guide your employees on how to rewrite it several times (like shredding the file digitally and degaussing) to ensure that it isn’t able to be resurrected in the future.
It doesn’t matter if it’s research data, student information, or carefully-crafted spreadsheets and documents, the private information stored on your devices is extremely valuable. One wrong move, and sensitive data could be thrown out in the wild for anyone to take advantage of, causing financial damage or loss to your reputation.